Chief of Staff

About

Cede Labs is a promising 13-people startup backed by GSR and Ledger building CEX (Binance, Coinbase,…) asset management tools for both the institutional market and the consumer market. The team has been accumulating more than 4 years of expertise on CEX connectivity.

Today, Cede Labs offers two main products:

  • Cede SDK: a CEX connectivity solution that accelerates integration for crypto custody solutions with exchange platforms.
    • Metrics: 4 clients secured over the last 4 months after recent pivot (350k€ ARR).
    • Key interlocutors: Crypto custody solutions and their clients: hedge funds, prime brokers, market makers, stablecoins, OEMS,…
  • Cede Hub: a solution for token issuers listed on CEX, to generate organic off-chain trading volume through competitions on hub.cede.store, where we reward users on-chain for off-chain actions.
    • Metrics: went from 0 to 100k€ MRR in 5 months.
    • Key interlocutors: Token issuers, market makers, CEX and traders.

Join a startup that has just found its PMF. As we’re at early stages, your ideas and initiatives will play a vital role in our development strategy.

We are looking ASAP for our next A players to help Cede Labs go to the next level.

Job Description

1. Financial Operations

1.1 Invoice Payments & Follow-up

  • Track monthly payments in both fiat and crypto

  • Manage the billing inbox (billing@cedelabs.io) and set up automatic redirection

  • Collect missing receipts (e.g., Uber/VTC during events) and suggest process improvements

  • Maintain and update a dynamic cash report (in collaboration with finance team)

1.2 Invoice & Contract Creation for Clients

  • Create client invoices in Pennylane, Qonto or other relevant Financial SaaS

  • Draft standard service contracts based on provided templates

2. Administrative Operations

2.1 Workspace and File Management

  • Manage file access permissions with appropriate granularity

  • Design and maintain the company’s digital filing system (e.g., Google Drive, Notion, …)

  • Create a structured folder architecture (Admin / Finance / Legal)

  • Implement consistent naming conventions and archiving principles

  • Ensure chronological classification of documents

2.2 Team On-boarding & Off-boarding

  • Ensure execution of NDAs, IP agreements, and employment/freelance contracts

  • Refine employee and manager onboarding process

  • Handle user access provisioning (Google Workspace, Notion, Mailerlite, etc.)

  • Manage Google Admin groups by role for risk mitigation

  • Oversee subscription adequacy for SaaS tools

  • Draft internal guides and tutorials (e.g., onboarding, processes) using Notion

2.3 General Office Support (Remote-Friendly Tasks Only if present at the office)

  • Coordinate tool and hardware procurement

  • Assist in organizing team events (weekly gaming sessions, accommodation, travel, pre-selecting side events)

  • Send bi-monthly investor & team email newsletter

  • Support internal fund transfers across SAFE accounts (pre-processing, not signing)

2.4 Operational Security (OpSec)

  • Review and improve our team password manager (e.g., Bitwarden, ideally via macOS keychain / Trousseau function, with granularity depending on the teams and responsibilities of everyone)

  • Ensure 2FA is in place across key services

  • Establish cold-admin access for social media accounts

  • Create dedicated accounts for infrastructure tools

2.5 HR & Payroll Admin Support

  • Ensure URSSAF and retirement contributions are up to date

  • Manage mutuelle setup (e.g. Swisslife, Sidecare) and follow-up

  • Keep HR records organized (payslips, DSN, URSSAF, etc.)

  • Help maintain DSN and monthly payroll via Payfit

  • Coordinate with providers and ensure compliance with French regulations

3. Legal Operations

3.1 Contract Management

  • Fill out contract templates and coordinate signature processes

  • Support contract automation workflows (e.g., PandaDoc integration)

  • Liaise with external legal counsel for follow-up

  • Archive signed contracts using a naming convention

3.2 Compliance & KYB

  • Handle and maintain Know Your Business (KYB) procedures for centralized exchanges

  • Maintain up-to-date compliance records

4. Product/Dev Operations

4.1 CEX Operations

  • Handle operations related to…

    • CEX account setups
    • CEX support team communications
    • CEX broker accounts
    • CEX referrals
    • CEX asset transfers
    • CEX API setups

  • Clean our internal CEX info database

4.2 Third-party operation support

  • Support with externalized resource operations (communication, negociation, benchmarks, documentation,…)

Outcomes

  • 🗂️ A well-organized and secure admin system is in place (files, accesses, credentials), ensuring clarity and risk mitigation

  • 👥 Onboarding and off-boarding processes run smoothly, with proper access control and documentation at every step

  • 💸 Invoices and payments (fiat & crypto) are tracked, paid on time, and reflected accurately in the dynamic cash report

  • 📄 Contracts, KYBs, and legal documents are issued, signed, and archived promptly using structured workflows

  • 🧭 Team operations (tools, travel, hardware, side events) are handled efficiently, with proactive problem-solving and clear documentation

  • End goal: free up as much time as possible for our COO and other team members currently involved in Ops at Cede.

Preferred Experience

  • Required skills

    • High attention to detail
    • Excellent organizational and multitasking abilities
    • Familiarity with Google Workspace, Notion, and G-drive, G-sheet and others financial tools (such as Pennylane, Qonto, …)
    • Comfort with handling both fiat and crypto workflows
    • English B2/C1

  • 🔐 Trust & Confidentiality

    • Strong sense of integrity and discretion when handling sensitive data, accounts, and internal workflows
    • Demonstrated experience in roles requiring confidentiality and secure access management

  • ✅ Rigor & Reliability

    • Highly organized with strong attention to detail and ability to follow through without supervision
    • Comfortable managing multiple tasks simultaneously with a structured and methodical approach

  • Web3 Knowledge: A basic understanding of Web3 concepts, including market makers (MM), CEX-DEX relationships, and token issuers' needs. Candidates should be able to grasp these concepts quickly, even if not deeply experienced.

  • Experience with remote-first workflows and distributed teams

  • Comfortable interacting with legal documents and basic finance workflows (billing, tracking, reporting)

  • Clear written communication skills and ability to document processes

→ ☺️ Nice to have ←

  • Advanced Web3 Knowledge: Deeper expertise in finance-related Web3 topics, including traders behavior, the operations of market makers and token dynamics.

  • Proactive mindset and ability to flag risks or issues before they escalate

  • French speaker

Recruitment Process

  1. First interview to get acquainted, learn about your background, and see if our values and scope align

  2. Second and final interview to discuss practical exercises, dive into our workflows and better understand some of your previous ops, with a case study where candidates may be asked to present a past growth project they managed.

Additional Information

  • Contract Type: Full-Time
  • Location: Paris
  • Possible full remote
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