Financial Administration & Payroll Manager

About

Are you looking to shape the future of genomic medicine?

At WhiteLab Genomics, you’ll have the opportunity to lead impactful projects, bridge science & technology, and ensure client success in an environment that champions both care, collective potential, communication, a can-do attitude and excellence.

About WhiteLab Genomics:

WhiteLab Genomics is a cutting-edge TechBio company at the forefront of artificial intelligence applied to genomic medicine. Founded in 2019 and backed by Y Combinator and French Tech 2030, the company aims to accelerate the discovery and development of life-saving gene and cell therapies. Through its proprietary AI-driven platform, WhiteLab analyzes complex biological data and runs in silico simulations to design optimized therapies, reducing development timelines, costs, and risks for pharmaceutical and biotech partners worldwide. With offices in Paris and Boston, WhiteLab collaborates closely with leading pharmaceutical companies, academic institutions, and cutting-edge biotech startups, striving to be the trusted partner of choice in the genomic medicine ecosystem.

Our Core Values:

  • We Believe that Care is Everything.

  • We Value our Collective Potential.

  • We Cultivate Proactive Communication, Clarity, and Respect.

  • We Have a Can-Do Attitude.

  • We Strive for Excellence.

Job Description

Here’s How You’ll Make an Impact…

Payroll & Compensation Management

  • Own the end-to-end payroll cycle: data collection, controls, validation, processing, and payment.

  • Ensure regulatory compliance (labor/tax & social security): on-time DSN and social declarations, accurate withholding and contributions.

  • Maintain payroll master data: contracts, salary changes, variable pay, benefits, and leave balances.

  • Coordinate payroll for onboarding/offboarding: set-up, prorations, provisioning, and accurate final settlements (solde de tout compte).

  • Issue accurate payslips and calculate end-of-contract items (indemnities, unused leave/RTT, etc.).

  • Administer benefits platforms (mutuelle/prévoyance, meal vouchers, mobility) and ensure interfaces with payroll.

  • Partner with HR & Finance and external stakeholders (auditors, legal counsel) to secure smooth operations.

  • Run recurring reconciliations and audits; investigate variances and resolve discrepancies promptly.

  • Improve processes via automation and standardization (checklists, templates);

  • Produce statutory and management reporting: payroll costs, headcount, compensation trends; support budgeting and audits.

  • Monitor occupational health & sick leave flows (visites médicales, arrêts) to ensure proper payslip treatment and declarations (CPAM/organismes).

  • Build and maintain training→payroll reporting pipelines (HRIS → payroll): reconciliation, and audit-ready compliance packs.

  • Keep HR registers & dashboards current: registre du personnel, DUERP, and monthly KPI packs.

Financial Administration & Processes Management

  • Oversee the processing and validation of supplier and client invoices to ensure accuracy and timely payments.

  • Manage accounts payable and accounts receivable, including reconciliation of accounts and follow-up on outstanding payments.

  • Administer employee expense reports, verify compliance with company policies, and ensure timely reimbursement.

  • Coordinate with external accountants and finance teams to support monthly and annual financial closings.

  • Coordinate with external accountants to prepare and submit VAT declarations and other mandatory financial reports in compliance with legal requirements.

  • Maintain and improve financial administrative processes, identifying opportunities for automation and efficiency gains.

  • Monitor financial transactions to detect discrepancies or irregularities and ensure proper documentation.

  • Support budget monitoring and reporting activities by providing accurate financial data and insights.

  • Ensure that financial and administrative systems, such as PennyLane, Payfit and TravelPerk, are properly maintained and leveraged for accurate book-keeping and reporting.

  • Manage vendor relationships related to financial services and oversee contract compliance.

Preferred Experience

We’re Eager to Meet You If…

  • You are passionate about combining precision, compliance, and efficiency in payroll and financial operations to support a purpose-driven company.

  • You have at least 3 years of experience in payroll, financial administration, or related roles, ideally with proven experience in a fast-growing international environment.

  • You are proficient with payroll, finance and related tools (such as PayFit, Pennylane, TravelPerk or equivalent) and feel comfortable learning and implementing new digital solutions.

  • You are detail-oriented, rigorous, and proactive: you spot discrepancies before they become problems and enjoy creating smarter processes.

  • You thrive in a dynamic, collaborative, and multicultural team, where open communication and feedback are part of daily life.

  • You combine autonomy with a strong sense of responsibility, ensuring that sensitive data is managed with discretion and accuracy.

  • You embody a “can-do” mindset — willing to roll up your sleeves to find solutions, improve existing processes, and contribute to WhiteLab’s excellence-driven culture.

  • You balance rigour with empathy: you’re attentive to people, while ensuring compliance with internal rules, fiscal and labor laws.

  • You communicate fluently in English and are comfortable preparing reports and engaging with a diverse and multicultural team of collaborators and external partners. Additional languages are a plus.

  • You’re motivated by WhiteLab’s purpose: leveraging AI and innovation to accelerate the discovery and development of life-saving therapies.

Recruitment Process

You will first have a video interview with the Head of People and Culture, followed by a second video interview with our CFO and Payroll Consultant. Subsequently, you will be invited for an on-site, face-to-face interview to meet the rest of the team and complete a PI test and reference check.

Additional Information

  • Contract Type: Full-Time
  • Location: Paris
  • Possible partial remote
Apply Now

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