Office Manager

À propos

Qevlar is B2B SaaS startup that strives to massively increase the productivity of cybersecurity teams. We develop AI Cybersecurity Analysts that augment Security Operations Centers (SOCs). Since our creation 2 years ago, we have:

  • Raised $14 million in seed funding led by EQT Ventures and Forgepoint Capital

  • Been incubated both by Microsoft (genAI studio) and Meta (AI program)

  • Deployed our solution to Global 500 companies and leading MSSPs in EMEA and NA (Equans, Nomios, Globalconnect, Almond)

We're now looking for our first full-time (CDI) Office Manager to help us structure, support, and elevate our fast-growing team in Paris.

Descriptif du poste

  • Coordinate travel logistics for the team, including booking flights, trains, and hotels

  • Continuously improve the onboarding process: prepare contracts and send for signatures, collect key documents, and set up tools, accesses, and equipment

  • Manage payroll using Malibou, including salaries, expense reports, and travel reimbursements

  • Review and challenge existing tools, service providers, and contracts (insurance, software, etc.)

  • Handle invoicing, payment tracking, reminders, and bank reconciliation using Pennylane and Qonto

  • Oversee facility management, including office moves, furniture, and workspace setup

  • Work closely with our accountant to ensure smooth financial operations

  • Manage compliance with médecine du travail requirements

  • Organize internal events, team-building activities, offsites, and other moments that support team happiness

Profil recherché

  • 2y+ experience in office management, administration, or operations

  • Fluent in French and English

  • Already processed invoices and worked with an accountant

  • Has handled expense reports, travel reimbursements, and payrolls using a tool (e.g. Malibou, Payfit)

  • Understands what information needs to go into employment contracts (e.g. diplomas, start dates)

  • Familiar with onboarding processes, including médecine du travail

  • Comfortable using Pennylane, Qonto, and basic HR/admin tools

  • Naturally structured and attentive: anticipates problems, brings order, and creates a smooth, welcoming environment for the team

Process de recrutement

To apply, click here

Informations complémentaires

  • Type de contrat : CDI
  • Lieu : Paris
  • Expérience : > 2 ans
  • Télétravail ponctuel autorisé
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