Events Admin Officer

About

STATION F is the biggest startup campus in the world, backed by Xavier Niel. Open since June 2017 in Paris, we house 1000+ startups. We pride ourselves on being a unique, international, all-inclusive startup space where startups come first. The 34,000 sq meter building also houses a makerspace, an auditorium and other event spaces, restaurants and bars, a pop-up store, on-site services, a post-office and partner offices and programs. In addition, living amenities for 600 entrepreneurs are being built in Ivry sur Seine, 10 minutes away from Station F.

What you will do

Start: ASAP
Contract type: CDI
Job category: Events
Reports to: Head of Events
Location: Paris, France (75013)

You will be a crucial part of the Events team at Station F, contributing to all the different events & visits at Station F. The role handles all administrative tasks related to events organization, including handling all incoming requests, estimates, invoices and more. You will play a key and customer-facing roll, interacting with various types of external players as well as Station F partners, startups and service-providers.

This role provides first-hand experience in events organization, with a focus on administrative and logistical aspects. The job is ideal for anyone who is seeking to gain experience in events or administrative work.

RESPONSABILITIES

-Manage and reply to all incoming offers from external events organizers and the Station F community.

-Manage all space reservations, visits and help the logistics team oversee events installations

-Manage estimate negotiations and invoicing with events organizers and service providers

-Support events team with other administrative tasks including guest lists, authorizations, badge access , budget follow up, quotations

What we are looking for

  • Extremely organized (in fact, there is nobody more organized than you)

  • Previous experience with events or administrative work a plus

  • Bilingual French/English required, third language a plus

  • You are efficient and a multitasker that can handle multiple projects at the same time

  • Autonomous, doesn't need to be asked multiple times to complete a task

  • A team-player

  • Positive, self-motivated

  • Good sense of humour

  • Can work under tight deadlines

  • People lover :)

  • Passionate about startups

  • Strong interpersonal skills - a good listener

  • Customer-oriented, previous experience in a customer-facing roll a plus

  • Excel skills

  • Very detail driven

  • A problem solver - you always manage to find a solution

Recruitment Process

TO APPLY, PLEASE ANSWER THESE QUESTIONS IN ENGLISH AND COPY THE ANSWERS IN THE "COVER LETTER". APPLICATIONS THAT DO NOT INCLUDE THESE QUESTIONS, OR REPLIES IN A LANGUAGE OTHER THAN ENGLISH WILL BE CONSIDERED INCOMPLETE.

1) We have an external conference host that would like to organize a conference at Station F for 300 people. The conference will be from 2-6pm with a cocktail at the end. This event will require extra security, hostesses and a technical assistant. What are the different estimates you will need in order to tell the organizer how much the event will cost?

2) We receive thousand of event organizers that want to organize an event at Station F. However, our space is primarily for our residents and startup events open to the campus. You have just received an email from a large corporation that would like to host an internal company seminar at Station F. Please write an email reply to explain why they cannot host an event at Station F.

3) Please tell us about any events or administrative work you have done.

Additional Information

  • Contract type: Full-Time
  • Location: Paris, France (75013)