Office Manager πŸ‡©πŸ‡ͺ

  • Berlin
  • Full-Time
  • Start Date: 03 January 2022
  • Apply Now

About

WHO ARE WE? 🧬

Colonies’ mission is to create tomorrow’s housing experience.

People are progressively adopting new lifestyles as independence, flexibility, community and sharing are becoming key values. Meanwhile, traditional housing offer has not evolved over the past decades and is still complex and inflexible. This is why we set out to bring flexible urban housing, making the most of what careful design, state of the art technology and a bustling community can provide.

Created in Paris in 2017, Colonies designs and operates housing buildings located in large cities.
Our places are fully furnished and equipped, mixing private studios for intimacy and common spaces for sharing. Our offer is all-inclusive to make sure our tenants can focus on what really matters to them. Moving to a new place can be challenging and intimidating, which is why we foster community through regular events and activities.

After raising €41 million with investors such as Idinvest Partners, Global Founders Capital, Kima Ventures and FinanciΓ¨re Saint James, Colonies is accelerating its growth and will start launching developments and operations across Continental European markets with a focus on Germany, Benelux and Switzerland.

Job Description

WHAT WOULD YOU BE IN CHARGE OF? πŸš€

As Colonies is growing on the German market, we are looking for an Office Manager to ensure the smooth running of our German office. More concretely, on a daily basis you are involved in the following tasks:

Finance:

  • Execute bank transfers related to structural and office expenses while monitoring the allocated budget.
  • Prepare documentation (e.g. invoices) for our accountant and communicate with her in case of queries.
  • Work with our accountant to calculate and consolidate the monthly payroll expenses (e.g. salaries, lunch & commuting subsidies, travel expenses).

Office and Operations Management:

  • Handle the mailbox and the related administrative tasks.
  • Book everything related to business trips (e.g. transportation tickets, accommodations) while keeping an eye on the travel budget.
  • Manage office related leases and contracts and try to negotiate better prices and discounts (e.g. cellphone contracts, office lease).
  • Manage office supplies and make sure orders are well delivered.
  • Coordinate the cleaning of our office space.

HR Management:

  • Support the HR team based in France for recruitment activities (e.g. translate and publish job offers for open positions in Germany)
  • Coordinate sick leaves and communicate to the HR team.
  • Know the German employer rights when setting up working contracts/ handing out certificates of employment.
  • Coordinate team building events and the onboarding of new hires within the German team.

Others:

  • Support our operational team with their onsite duties (e.g. key handover, picking up items)

Preferred Experience

WHO ARE YOU ? πŸ‘‘

  • You have strong organizational skills, pay attention to even the smallest detail and are a reliable person. You have good time management skills and know how to prioritize tasks.
  • You are a friendly and engaging person with strong interpersonal and communication skills.
  • You are resourceful and solution driven – there are no problems, only solutions!
  • You are a hands-on person, helping things to be done when needed. You enjoy working in a challenging environment.
  • You have excellent excel skills and have basic knowledge about German employer rights.
  • Curious, multi-skilled and independent, you are ready to take part in an exciting adventure!
  • German native & English fluency - French is a plus.

Recruitment Process

HOW DO WE PROCEED? πŸ”Ž

1️⃣ Intro Call with Justine, Talent Acquisition Manager
2️⃣ Interview with the team in Germany

If you have any question, feel free to contact Justine, our Talent Acquisition Manager: justine.charpentier@livecolonies.com

Please note, that for organisational reasons, all applications received on this email will not be considered. If you are interested in this position, please apply directly on this page πŸ€—

Additional Information

  • Contract Type: Full-Time
  • Start Date: 03 January 2022
  • Location: Berlin, Germany ()
  • Education Level: BTEC Higher National Diploma
  • Experience: > 2 years
  • Occasional remote authorized